Executive Assistant – C-Level

• Manage a complex, evolving calendar of internal and external meetings, calls, and events across multiple time zones
• Plan and run leadership meetings, board sessions, offsites, and team events end to end
• Source venues and vendors, track budgets, prepare agendas, coordinate attendee logistics and materials, and complete post-event follow-up
• Coordinate flights, accommodations, ground transportation, and detailed travel itineraries
• Anticipate the executive’s needs and resolve issues proactively
• Provide email management, document preparation, and follow-up support
• Own and drive cross-functional projects from kickoff through completion, tracking timelines, owners, and deliverables
• Prepare agendas, briefing documents, and pre-reads for executive meetings
• Build and edit presentations, reports, and other leadership materials
• Support the executive’s direct reports and broader corporate team with scheduling, coordination, and project needs
• Act as a connector across corporate functions and portfolio companies
• Maintain strict confidentiality of sensitive company and personal information
• Serve as a primary contact between the executive and internal and external stakeholders
• Support multiple companies and shifting business priorities
• Provide urgent support outside standard business hours when required
• Administer and maintain Asana and related team tools, including project setup, templates, and workflows
• Use technology and AI tools, including Claude, to improve efficiency and streamline workflows
• Document recurring processes and help onboard new team members

• College degree or equivalent
• 8+ years of experience as an Executive Assistant supporting C-level executives in a fast-paced environment
• Demonstrated experience managing projects and coordinating across multiple teams or stakeholders
• Excellent written and verbal communication skills in English
• Proven ability to manage complex schedules, travel, and events with precision
• Proactive and detail-oriented, with strong organizational and problem-solving skills
• Advanced proficiency in PowerPoint, Word, and Excel
• Experience with Asana or a similar project management tool is preferred
• Tech-savvy and comfortable adopting new systems, tools, and AI solutions such as Claude
• Strong discretion and judgment with sensitive information
• Ability to work Eastern Time hours consistently, with flexibility for urgent needs outside standard business hours
• Comfortable working across multiple companies and priorities, and able to handle ambiguity and change

• Remote work
• Competitive Salary
• Travel to the U.S. up to two times per year