Accounting, Executive Assistance

• Prepare and update investor spreadsheets
• Coordinate investor document packages and related correspondence
• Manage investor address updates, mailing instructions, and special requests
• Assist with new loan file setup, data entry, and document organization
• Send electronic document packages and track receipt and completion
• Coordinate routine document requests with title and escrow
• Enter credit card transactions, invoices, accounts payable, bank deposits, and routine transactions in QuickBooks
• Perform reconciliations with oversight and review from the principals
• Pull reports for internal review and decision-making
• Track and log investor interest payments and flag discrepancies
• Assist with 1099 preparation and year-end data compilation
• Coordinate with the external CPA on documents, scheduling, and follow-up
• Manage calendars and schedule calls and meetings for principals
• Triage incoming email and draft routine responses
• Conduct vendor comparisons and rate-shopping research
• Provide executive and personal email management support
• Assist with limited travel planning, including flights, hotels, itineraries, and logistics
• Support personal and business calendar management
• Organize expenses and receipts
• Set reminders for recurring obligations
• Coordinate scheduling with external contacts
• Role excludes ACH or wire authorization, bank runs, and physical document handling

• CPA designation is required
• Proficiency with QuickBooks Online (QBO) or equivalent accounting software
• Excellent attention to detail and a commitment to accuracy in data entry and financial record-keeping
• Strong written communication skills, including the ability to draft professional correspondence and investor communications
• Comfortable managing multiple concurrent responsibilities across accounting and administrative functions
• Discreet and professional when handling confidential financial and investor information
• Self-directed and reliable — the team needs someone who follows through without being reminded
• Preferred: Experience supporting a financial services firm, lending company, private equity fund, or real estate investment organization
• Preferred: Familiarity with bridge lending, private money lending, or real estate investment operations
• Preferred: Experience with document management workflows (e-signature platforms, loan file systems)
• Preferred: Prior executive or personal assistant experience supporting a principal or small leadership team
• This is a full time role