Executive Assistant – Global Health, Genomic Data

• Provide direct executive and administrative support to the founders
• Manage and coordinate calendars and meetings
• Monitor incoming emails and respond to or flag items appropriately
• Handle important messages and meeting requests promptly
• Coordinate meetings with senior and international stakeholders
• Follow up with contacts who have gone quiet
• Track outstanding conversations, commitments, and follow-ups
• Prepare and organise documents for meetings and external stakeholders
• Conduct international research to identify suppliers, services, venues, and other resources
• Assist with event organisation and travel-related requirements
• Research and coordinate local suppliers in international locations
• Support ad-hoc personal and professional administrative tasks
• Maintain, create, organise, edit, and share Notion documentation
• Keep Notion records accurate and up to date
• Organise and categorise company expenses
• Convert expense information into useful data for weekly and monthly reviews
• Prepare documentation for accountants, tax advisors, and lawyers
• Manage sensitive documents and track deadlines
• Handle sensitive business, legal, scientific, and personal information
• Maintain confidentiality and follow data security procedures

• Previous experience as an Executive Assistant, Personal Assistant, Senior Administrator, or similar role
• Excellent written English and professional email communication skills
• Strong organisational and time-management skills
• Excellent attention to detail
• Ability to prioritise urgent tasks effectively
• Strong judgment and common sense
• Proactive “figure it out” mentality
• Ability to work independently with minimal supervision
• Experience managing calendars, meetings, and correspondence
• Experience working with Notion
• Comfort using Slack
• Strong document management and administrative skills
• High level of discretion when dealing with confidential information
• Familiarity with Claude or ChatGPT is advantageous
• Part-time availability of 20 hours per week

• 100% remote
• $50 birthday bonus
• $200 testimonial bonus
• No tracker