Legal Administrative Assistant

• Coordinate calendars, meetings, appointments, and internal discussions for the Legal Department
• Schedule meetings across time zones and distribute invitations, materials, and updates
• Prepare meeting agendas, organize supporting documents, and track follow-up items
• Assist with travel arrangements and administrative logistics
• Coordinate incoming administrative requests and departmental activities
• Organize, maintain, and update departmental files, folders, and administrative records
• Prepare, format, proofread, and distribute documents
• Maintain records of meetings, action items, and administrative processes
• Handle confidential information according to document access and handling procedures
• Maintain internal dashboards, trackers, and project management systems, including Monday.com
• Track deadlines, pending requests, follow-up items, and outstanding documentation
• Coordinate updates from team members and help ensure tasks progress on schedule
• Gather and organize information for internal reports and departmental updates
• Follow up on action items and communicate status updates to stakeholders
• Maintain administrative procedures, checklists, templates, and workflows
• Identify and resolve scheduling conflicts, missing information, and outstanding administrative tasks
• Support consistent use of departmental tools, systems, and processes
• Suggest improvements to filing, scheduling, tracking, and coordination activities
• Provide administrative and operational support to the Corporate Legal Department as an individual contributor with no direct reports

• Bachelor's degree in Business Administration, Office Administration, Legal Administration, or a related field preferred
• Ideally 2+ years of experience in administrative support, executive assistance, office coordination, or a similar role
• Experience supporting a legal department, law firm, executive team, or corporate department is preferred
• Experience coordinating calendars, meetings, documentation, and multiple competing priorities
• Familiarity with project management tools, internal trackers, and document management systems is an advantage
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and Teams
• Experience with project management and task tracking tools, such as Monday.com
• Ability to maintain organized digital files and document repositories
• Strong calendar management, meeting coordination, and administrative tracking skills
• Ability to learn and use internal systems and software efficiently
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Clear and professional written and verbal communication in English
• Proactive approach to administrative support and follow-up
• Ability to prioritize tasks and manage competing deadlines
• Strong interpersonal skills and a collaborative mindset
• Discretion and professionalism when handling confidential information
• Adaptability and willingness to assist with a variety of administrative needs
• Ability to work independently while supporting the priorities of the broader team
• Must be available to work Monday–Friday, 9:00 AM – 6:00 PM Eastern Time
• Must have a stable internet connection and professional remote working setup
• Resume must be submitted in English to be considered

• Compensation in USD
• Paid time off (PTO)
• Fully remote work environment