Accounting & Bookkeeping Virtual Assistant

• Review and audit QuickBooks Online transactions for accuracy and completeness
• Verify that expenses are supported by appropriate receipts and documentation
• Review and reconcile credit card transactions, debits, and other expenses
• Verify transaction categorization according to the established Chart of Accounts
• Identify discrepancies, missing information, and unusual transactions for follow-up
• Maintain organized financial records supporting month-end reporting
• Assist with bookkeeping preparation and documentation required by the company's CPA
• Review receipts and supporting documentation associated with financial transactions
• Verify disposal tickets and related documentation within iCans
• Monitor transactions for missing receipts or supporting records
• Follow up with drivers and team members to obtain outstanding documentation
• Cross-reference operational information between iCans and QuickBooks Online
• Verify disposal activity has required supporting documentation
• Track outstanding documentation and follow-ups
• Escalate unresolved or material financial discrepancies
• Follow established bookkeeping procedures, checklists, and SOPs
• Document recurring accounting and financial administration workflows
• Identify opportunities to improve bookkeeping process accuracy and efficiency
• Support AI and automation for repetitive administrative work
• Complete assigned financial administration tasks accurately and on time

• Previous experience in bookkeeping, accounting administration, finance administration, or a similar role
• Strong written and spoken English communication skills
• Excellent attention to detail and accuracy
• Comfortable working with financial records and transactional data
• Strong organizational and recordkeeping skills
• Ability to identify discrepancies and follow issues through to resolution
• Comfortable performing repetitive financial review and reconciliation tasks
• Ability to communicate professionally with internal team members and drivers
• Strong ability to follow established processes and SOPs
• Ability to maintain confidentiality when handling financial information
• Reliable internet connection and suitable remote work setup
• QuickBooks Online
• Microsoft Excel or Google Sheets
• Digital receipt and document management
• Spreadsheet-based reconciliation
• Cloud-based file management
• Email and communication platforms
• Previous experience supporting a Canadian or North American business
• Experience working with QuickBooks Online on a regular basis
• Experience preparing records for an external accountant or CPA
• Experience with reconciliation and month-end close support
• Experience working with field-service, transportation, logistics, or disposal businesses
• Experience managing receipts and supporting documentation from field-based employees
• Familiarity with financial audit preparation
• Experience improving bookkeeping workflows or implementing automation
• Basic understanding of Canadian bookkeeping practices
• Extremely detail-oriented and careful with financial information
• Reliable and consistent in completing recurring tasks
• Organized and methodical when reviewing large volumes of transactions
• Proactive about identifying missing information
• Comfortable following established processes and checklists
• Persistent and professional when following up on outstanding documentation
• Comfortable communicating directly with drivers and other internal team members
• Trustworthy and discreet when handling confidential financial information

• Remote work setup
• Full-time employment