Procurement & Logistics Officer

• Run procurement and logistics for War Child’s Ukraine Country Office
• Apply War Child’s Procurement and Logistics Policy in Ukraine
• Prepare and update annual procurement and logistics plans with programme teams
• Run the full procurement cycle, including purchase requests, quotations, tenders, bid analysis, procurement committees, purchase orders and contracts
• Maintain complete, audit-ready procurement files for every purchase
• Conduct supplier due diligence and sanctions screening before commitments
• Maintain the supplier database and supplier performance records
• Conduct market assessments to support supplier evaluation and selection
• Prepare and manage supplier and service contracts, framework agreements and the office lease
• Monitor delivery, quality and contract deadlines and maintain vendor relationships
• Arrange venues, accommodation, catering, materials, domestic travel and transport for trainings, workshops, events and field activities
• Coordinate travel logistics with the security focal point, especially for high-risk areas
• Maintain the asset and equipment register and manage receipt, distribution, inventory checks and disposal
• Ensure office running needs, including backup power and communication equipment during outages and air-raid alerts
• Review processes, templates and workflows and recommend improvements
• Prepare documentation for internal, donor and statutory audits
• Train implementing-partner staff on procurement requirements and review partner procurement documentation
• Share procurement-planning information with programme teams
• Participate in internal and external working groups, including the Logistics Cluster in Ukraine, and supply-chain networks
• Set up procurement and logistics processes in a new country office, including supplier database, templates and filing system
• Establish division of responsibilities with the Finance Officer
• Contribute to safeguarding, JEDI and Core Humanitarian Standard principles

• Bachelor’s degree in business administration, supply chain or logistics management, economics or a related field
• 3–5 years of experience in procurement and/or logistics, preferably with humanitarian organisations or donor-funded projects
• Hands-on experience running procurement processes, including requests for quotation, tenders, bid analysis and contracts
• Experience keeping complete, audit-ready procurement documentation
• Experience with supplier vetting, due diligence or sanctions screening
• Experience with asset and inventory management
• Experience organising logistics for events, trainings and travel
• Experience setting up procurement or logistics processes in a new or growing office is an asset
• Fluency in Ukrainian
• Professional working proficiency in English
• Knowledge of donor procurement rules, such as EU, Dutch MFA/RVO and UN rules
• Knowledge of Ukrainian requirements for supplier contracts and primary documents, including legal entities, individual entrepreneurs and VAT payers
• Good knowledge of the Ukrainian supplier market and logistics environment under martial law
• Solid Microsoft Office skills, especially Excel
• Integrity, transparency and commitment to anti-fraud standards
• Accuracy, attention to detail and ownership of deadlines
• Planning, organisation and time management
• Negotiation and clear communication in Ukrainian and English
• Proactive problem-solving and ability to work effectively with limited supervision
• Flexibility and resilience in a fast-changing context
• Criminal Record Certificate required
• Willingness to travel regularly across Ukraine, including to high-risk areas, in line with security procedures

• Full-time fixed-term employment
• Hybrid / remote work arrangement
• Safeguarding, Code of Conduct and PSEA policy support and compliance framework
• Inclusive workplace committed to Justice, Equity, Diversity and Inclusion (JEDI) and Belonging (DEIB)