Quoting & Administration Assistant

• Review incoming emails and extract project plans, material and customer information for entry into Fergus
• Interpret cabinetry plans and enter measurements and client-specified stone costs into Excel pricing templates
• Prepare approximately 30–60 quotes per week using established pricing procedures
• Check measurements, materials and quantities for accuracy before submitting quotes for approval
• Enter completed quotes into Fergus with plans attached
• Input accepted job-quote data into fabrication job cards
• Coordinate stone orders, including slab counts, purchase orders, freight pickup and order tracking
• Update job cards when stone arrives
• Follow up on outstanding deposits and accepted quotes not scheduled for installation
• Obtain clarification from clients about missing or inconsistent job information via email
• Provide general administrative support for daily operations
• Support continuous improvement of administrative and scheduling processes
• Work directly with one of the owners of a family-owned stone fabrication and installation business in Cairns

• Philippines-based candidate
• Experience in quoting, estimating, job costing or similar detail-oriented administration
• Strong numerical skills and confidence working with measurements, quantities and dimensions
• High attention to detail and accuracy when entering data
• Experience working with high volumes of information and repetitive data entry
• Strong Excel and general computer skills
• Ability to extract and interpret information from emails, plans and supporting documents
• Experience with Fergus or another trade/job management system is highly regarded
• Strong organization and time-management skills
• Ability to work independently while collaborating effectively with an operational team
• Reliable, proactive and comfortable taking ownership of assigned tasks
• Ability to work 20 hours per week and align with AEST business hours for collaboration
• Independent contractor engagement
• Disclose any existing ongoing roles or client work
• Reflect this engagement on LinkedIn as “Independent Contractor”

• 100% remote work from home
• Flexible work schedule within AEST business-hour collaboration requirements
• Opportunity for increased hours and responsibility as the business grows