Executive Assistant

• Book and manage all travel end to end, including flights, hotels, ground transport, and changes or cancellations
• Handle airline changes directly, including working with Delta's priority (Diamond Medallion) line
• Track conference commitments and deadlines, including registrations, hotel blocks, speaker bios, and slide deck submissions
• Maintain a shared travel and events tracker
• Prepare clear pre-trip briefs covering destinations, activities, and bookings
• Manage Shane's calendar across his businesses
• Triage, organize, and manage Shane's email inbox
• Send gifts to clients, partners, and contacts
• Support CRM upkeep in Attio for the software startup
• Use AI tools daily to work faster and organize shared documents
• Work behind the scenes with no client-facing or phone work except occasional airline calls

• 3–4+ years of Executive Assistant experience, ideally supporting a founder or frequent traveler
• Strong travel management experience, including complex multi-city and international itineraries
• Daily, confident use of AI tools: Claude, ChatGPT/OpenAI, and Codex (a plus)
• Google Workspace (Gmail, Google Calendar, Drive, Docs, Sheets)
• Slack and WhatsApp for day-to-day communication
• 1Password for secure, shared credential access
• CRM experience; Attio is a plus, but any CRM background will transfer
• Highly organized, detail-oriented and proactive
• Excellent written English and fast, reliable communication

• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• No tracker required