Executive Assistant – Senior Chief of Staff

• Manage the CEO’s inbox, calendar, meetings and daily priorities
• Triage incoming requests and determine what requires CEO attention
• Prepare daily briefings, meeting agendas, notes and follow-up actions
• Coordinate travel, bookings, appointments and scheduling
• Handle sensitive, confidential and relationship-based communications
• Track CEO commitments, deadlines, projects and outstanding actions
• Follow up staff, contractors, clients and stakeholders on outstanding actions
• Maintain visibility over deadlines and deliverables
• Ensure meeting actions are assigned, tracked and completed
• Identify potential issues or delays and escalate them before they become problems
• Support the CEO with research, decision preparation and ad-hoc projects
• Use AI to reduce repetitive administration and improve the CEO’s workflow
• Build systems for email triage, first-draft responses and information summarisation
• Use AI for meeting transcription, summaries, action items and follow-ups
• Research and prepare concise briefing documents and decision-support materials
• Draft presentations, documents, SOPs and internal communications
• Develop automated reminders, reporting and weekly CEO updates
• Continuously identify opportunities to improve workflows through AI and automation

• Philippines-based candidate
• 3+ years of experience as an Executive Assistant, Senior EA, Personal Assistant, Operations Coordinator or similar
• Strong experience supporting a senior executive, founder or business owner
• Exceptional organization, prioritisation and follow-through
• Excellent written and verbal English communication
• High level of discretion and comfort handling confidential information
• Strong attention to detail without losing sight of priorities
• Comfortable working independently and making sensible decisions without constant direction
• Strong digital skills and willingness to learn new systems quickly
• Practical experience using AI tools to improve productivity and workflows
• Ability to manage multiple priorities in a fast-moving environment
• Experience with some or most of the listed tools and software is preferred, including Microsoft 365, Google Workspace, AI tools, meeting and transcription tools, task and project management tools, communication platforms, automation tools, CRM systems, documentation and knowledge management tools, and scheduling and travel platforms
• Disclose any existing ongoing roles or client work
• Reflect this engagement on LinkedIn as “Independent Contractor”

• 100% remote work from home
• Flexible time management as an independent contractor, while aligning with AU business hours for collaboration