Governance Process Owner – Corporate Secretary

• Attend management board, supervisory board and committee meetings across the group
• Track agendas, quorum, conflicts of interest and decision rights
• Draft minutes and resolutions to regulator and auditor standard
• Run the annual governance cycle, including calendars, charters, evaluations and entity registers
• Prepare DNB, KvK and UBO filings with Legal/Compliance sign-off
• Own records management and access rights
• Build controls with Risk and Internal Audit, including audit trails, human sign-off and AI accuracy checks
• Distribute minutes and decisions to relevant teams
• Own annual agendas for boards and committees
• Run preparation cadence with presenters
• Send meeting packs five working days ahead with pre-meeting briefs and standard board paper templates
• Maintain a decision and action register with owners, due dates, statuses and closure evidence
• Automate follow-up and escalate overdue items to chairs
• Benchmark governance practices against regulated banks and listed companies
• Build the governance component of Finom’s company-wide AI brain with the AI team
• Develop meeting capture, minute drafting, action extraction, registers, board packs, reminders and exports
• Design processes so meetings can run without the role holder, with chairs appointing stand-in secretaries
• Work hands-on with Notion, Gemini, Granola, Google Workspace, n8n, Langdock, Claude, Slack and email
• Support management boards, supervisory boards and board committees across Finom Group, Finom Payments B.V. and other group entities

• Experience running or improving a governance, control or compliance process tested by an auditor or regulator
• Ability to maintain a complete decision trail and audit trail
• Proven discretion with board-level, regulatory or people-sensitive information, confirmed through references
• At least 3 to 8 years in a board office, company secretariat, governance operations team or corporate law practice
• Experience at a bank, insurer, licensed fintech, law firm or listed company
• Working knowledge of Dutch BV/NV and European bank-grade governance
• Understanding of audit trails and why regulators review board minutes
• Understanding of two-tier boards and the difference between executive and non-executive roles (MB and SB)
• Law degree or company secretarial qualification (CGI), or studying for one — nice to have
• Experience with a board portal such as Diligent — nice to have
• Experience under DNB, the ECB or another EU supervisor, or in a listed company — nice to have
• Experience using AI and automation to improve process efficiency — nice to have
• Ability to obtain references and a certificate of conduct (VOG) during the hiring process

• Full-time employment
• Remote work arrangement
• Opportunity to work with AI and automation tools
• Exposure to board, regulatory, compliance and governance work
• Professional development through hands-on work with governance systems and AI tools