Personal Assistant – Life Admin, Digital Organisation

• Review, organise and prioritise outstanding personal administration and projects
• Create a structured action plan for managing a large backlog of tasks
• Break complex or long-standing projects into manageable steps and drive them through to completion
• Manage personal email, inbox organisation and correspondence
• Organise digital files, documents, cloud storage and personal information
• Manage calendars, appointments, reminders and important deadlines
• Establish and maintain task-management and productivity systems
• Make calls and conduct written outreach on behalf of the individual
• Liaise professionally with banks, utilities, insurers, service providers, government institutions and other organisations
• Assist with administrative matters across the US, UK and France
• Organise passwords, accounts and important digital information securely
• Research solutions and service providers where required
• Follow up proactively on outstanding matters without needing constant direction
• Use modern productivity and AI tools to improve efficiency
• Establish sustainable systems that keep personal administration organised over the long term

• Minimum 4–5 years of experience as a Personal Assistant, Executive Assistant, Lifestyle Assistant, Professional Organiser or similar
• Demonstrated experience managing personal/life administration, rather than solely corporate administration
• Strong organisational and project-management abilities
• Excellent written and spoken English
• Confident making professional telephone calls and handling external correspondence
• Strong digital organisation skills
• Experience with email and inbox management, cloud storage, calendars and task-management systems
• Comfortable using Google Workspace, Gmail, Notion, Todoist, password managers and AI-based productivity tools
• Able to work independently and create structure without requiring detailed instructions
• High level of discretion when handling private, personal and potentially financial information
• Comfortable working with international organisations and service providers
• Able to work with significant overlap into US Eastern Time
• French language ability is advantageous
• Previous experience handling personal administration in the UK or France is advantageous
• Family office, private client, concierge or lifestyle-management experience is advantageous
• Experience supporting busy executives, professionals or families is advantageous
• Experience assisting individuals through significant life changes or periods of high administrative demand is advantageous