Purchasing Specialist

• Process incoming requests for quotations (RFQs) and source spare parts, equipment, and materials
• Request, review, and compare supplier quotations based on pricing, availability, specifications, and delivery lead times
• Communicate with local and international suppliers to obtain quotations, clarify requirements, and follow up on outstanding requests
• Coordinate and monitor purchase orders, including order expediting and delivery tracking
• Follow up with suppliers regarding order status, delivery schedules, and potential delays
• Maintain purchasing information, supplier records, product details, and transaction data in the company's ERP system
• Enter purchasing information accurately, update records, and process documentation
• Coordinate with sales and purchasing teams to support daily requirements and resolve supplier or order-related concerns
• Manage multiple RFQs, supplier communications, and purchasing activities while meeting deadlines
• Identify and communicate discrepancies, order delays, and other purchasing-related issues
• Learn and use the company's purchasing systems, internal procedures, and operational workflows

• At least 2 years of relevant experience in purchasing, operational procurement, buying, or a similar role involving supplier coordination and purchasing administration
• Hands-on experience processing RFQs, requesting and comparing supplier quotations, and following up on purchase orders or deliveries
• Strong written and verbal English communication skills
• Excellent organizational, administrative, and time management skills
• Strong attention to detail when handling product information, quotations, specifications, and data entry
• Ability to manage multiple tasks and competing priorities accurately
• Proficiency with computers and business applications, with ability to learn new ERP systems and purchasing software quickly
• Strong problem-solving skills and adaptability in a fast-paced, deadline-driven environment
• Ability to work independently in a remote setup while maintaining effective team communication and coordination
• Previous purchasing experience in the marine, maritime, or shipping industry preferred
• Familiarity with engineering, industrial equipment, technical supplies, or spare parts purchasing preferred
• Experience with ERP or purchasing management systems preferred
• Familiarity with technical product descriptions, part numbers, supplier catalogs, and equipment specifications preferred
• Experience coordinating with international suppliers and geographically distributed teams preferred

• Work-from-home setup
• Monday to Friday schedule
• PH holidays