Virtual Assistant – Business Coaching

• Support a busy business coach and consultant with day-to-day administrative tasks
• Manage and organise session notes and meeting follow-ups
• Review meeting transcripts and use AI-generated outputs to complete required actions
• Share relevant information with clients, the coach, and internal teams
• Maintain client trackers and records
• Set up calendar activities, reminders, agendas, and accountability tasks
• Manage follow-up reminders and outstanding actions
• Assist with Monday client communications and recurring activities
• Monitor client-related administrative tasks and escalate issues where necessary
• Manage Calendly bookings and accurately record incoming booking information
• Organise calendars and meeting-related information
• Support preparation and follow-up of client meetings
• Maintain a consistent social media posting schedule
• Repurpose coaching-session content into social media posts
• Adapt AI-generated content into the coach's personal voice
• Assist with basic image selection or creation
• Maintain Excel-based trackers and databases
• Organise AI-generated information in tracking systems
• Track monthly and quarterly events, registrations, attendance, confirmations, and outstanding responses
• Record non-attendance or declined participation reasons
• Assist with occasional payment follow-ups and escalate financial issues

• Previous experience as a Virtual Assistant, Personal Assistant, Executive Assistant or Administrative Assistant
• Excellent organisation and attention to detail
• Strong written English and communication skills
• Comfortable managing multiple tasks and deadlines
• Ability to work independently and proactively
• Good knowledge of AI tools, particularly ChatGPT and/or Claude
• Experience using Notion is highly desirable
• Strong Microsoft Excel skills, particularly creating and maintaining trackers
• Comfortable working with calendars, scheduling and online meeting platforms
• Basic understanding of social media content and posting
• Ability to take existing content and make it clear, engaging and aligned with a particular person's voice
• Experience supporting a coach, consultant, entrepreneur or client-facing professional would be an advantage

• 100% remote
• $50 birthday bonus
• $200 testimonial bonus
• No tracker required