Bilingual Virtual Administrative, Timekeeping Coordinator

• Collect and review employee time cards for accuracy
• Flag missing or incomplete time-card entries and follow up directly with employees
• Update tracking sheets and prepare records for management review and payroll processing
• Upload documents to designated online systems
• Maintain consistent folder structures and file-naming conventions
• Review documents for completeness and follow up on outstanding items
• Maintain accurate tracking logs
• Send reminders and maintain Excel or Google Sheets logs
• Prepare basic operational reports
• Handle routine email correspondence
• Track deadlines
• Support general clerical and data-entry tasks

• Direct background in administrative support, data entry, or general office administration
• Strong hands-on skills in Microsoft Excel or Google Sheets
• Proven experience uploading, organizing, and systematically managing electronic files and folders
• Exceptional accuracy, organization, and proactive follow-through skills
• Clear, professional written and verbal English communication
• Ability to work independently, follow established procedures, and handle repetitive tasks accurately and confidentially
• Experience with timekeeping, timesheet reviews, or payroll support operations
• Familiarity with online timekeeping platforms, shared cloud drives, and document management systems
• Experience supporting remote or multi-employee operational teams
• Prior experience in the shipping, logistics, or transportation industry (preferred, not required)