Vendor Management Contracts Associate

• Support the preparation, review, and administration of vendor agreements, statements of work, amendments, renewals, and termination documentation
• Draft vendor contracts and contract amendments using approved templates and stakeholder-provided information
• Coordinate contract approval and execution processes
• Monitor contract expiry dates, renewal windows, and notice periods
• Track contract obligations, key milestones, and deliverables
• Maintain accurate vendor records, contracts, agreements, and supporting documentation
• Ensure executed agreements and associated documents are filed according to document management and governance requirements
• Support quality assurance reviews, audits, compliance reviews, and documentation retrieval
• Coordinate communications among Vendor Management, Finance, Procurement, Legal, Risk, Compliance, and operational stakeholders
• Escalate contract, compliance, or vendor-related issues
• Provide updates on contract status, renewals, and outstanding actions
• Coordinate with Finance regarding purchase orders, invoices, budget tracking, and vendor payment queries
• Maintain vendor spend, contract, and renewal reporting information
• Prepare reports, dashboards, and management information
• Support budget planning and vendor forecasting activities
• Assist with process improvement, templates, process documentation, guidance materials, and standard operating procedures
• Support and back up team members with vendor management and onboarding activities

• Bachelor's degree in Business Administration, Finance, Supply Chain, or related field
• Basic knowledge in Legal area is a plus
• Experience in contract administration, vendor management, procurement support, commercial operations, legal administration, or a related discipline
• Understanding of contract lifecycle management principles and document control processes
• Strong organisational skills with the ability to manage multiple priorities and deadlines
• Excellent attention to detail and accuracy in document preparation and record management
• Strong written and verbal communication skills
• Proficiency with Microsoft Office applications, particularly Excel, Word, PowerPoint, and SharePoint
• Experience maintaining contract records and managing documentation within databases or contract management systems
• Collaborative and customer-focused
• Highly organised with strong attention to detail
• Proactive and willing to take ownership of assigned activities
• Comfortable working in a fast-paced environment with changing priorities
• Demonstrates integrity and professionalism when handling confidential information
• Committed to delivering high-quality work and continuous improvement

• Remote work available
• Collaborative team environment
• Opportunities for professional growth
• Work contributing to safe and effective pharmaceutical treatments for patients
• Diverse and inclusive workplace
• Passionate team of experts in clinical research, pharmacovigilance, and quality consulting