Budgeting Specialist

• Prepare and maintain project budgets, cost forecasts, and financial reports
• Monitor project expenses, compare actual costs against budgets, and investigate variances
• Analyze discrepancies and recommend corrective actions to improve cost control
• Assist with project cost estimates, taking into account materials, labor, and industry-specific pricing
• Collaborate with project managers, estimators, and management to ensure accurate financial planning
• Maintain accurate budget records and identify opportunities to improve financial processes
• Use QuickBooks to manage day-to-day accounting activities and maintain accurate financial records
• Prepare customer invoices, manage billing, and track accounts receivable
• Process vendor bills, record expenses, and support accounts payable activities
• Assist with payroll processing, including reviewing timesheets, verifying payroll data, and ensuring accurate and timely processing
• Reconcile accounts and financial transactions and investigate discrepancies
• Maintain organized financial documentation and support month-end reporting and closing activities
• Prepare financial summaries and reports to support management decision-making

• 2–3 years of experience in budgeting, cost estimating, accounting, or a related financial role
• Required: Hands-on experience with QuickBooks
• Practical experience with billing, invoicing, accounts payable/receivable, and payroll processing
• Strong Microsoft Excel skills and confidence working with financial data
• Good understanding of accounting principles, cost control, and financial reporting
• Exceptional attention to detail, analytical thinking, and problem-solving skills
• Good written and verbal English communication skills
• Ability to manage multiple priorities, work independently, and collaborate across departments
• Experience in construction, commercial flooring, or project-based businesses is a plus
• Familiarity with PlanSwift or other estimating tools is a plus
• Experience with Pipedrive or other CRM systems is a plus
• A degree in Accounting, Finance, or a related field is a plus

• Work remotely with a U.S.-based commercial flooring company
• Work with a collaborative team that values ownership, teamwork, and dedication
• Take on a diverse role combining budgeting, accounting, and financial operations
• Make a direct contribution to financial accuracy, cost management, and business performance