Executive Assistant

• Handle sensitive business communications, data and other information with professionalism, confidentiality, and discretion, internally with employees and externally with clients and candidates
• Schedule appointments and meetings and maintain calendars for executive team members
• Answer phone calls, emails and take messages
• Take accurate and comprehensive notes at meetings
• Run errands as requested
• Plan CEO and executive team travel, including flights, accommodations, and ground transportation
• Coordinate events, including writing and speaking engagements
• Draft correspondence such as emails and letters
• Communicate and collaborate with travel vendors; ensure prompt and accurate completion of travel and expense reporting
• Coordinate and manage event logistics, including hotel, food, and transportation
• Use knowledge of company operations, policies, and department functions to perform assigned duties proactively and independently with minimal direction
• Create and maintain weekly updates to management to align performance and priorities
• Perform other project work as assigned

• NCEA Level 2
• 2 years of experience including direct support of executive leader or leadership staff
• 2 years of experience with MS PowerPoint, Excel, Outlook and Word
• 2 years of experience coordinating domestic travel
• 2 years of experience coordinating/managing events including multiple 3rd party vendors, transportation logistics and other event planning requirements
• Handle multiple tasks simultaneously and autonomously
• Work efficiently and effectively in a fast paced environment
• Demonstrate executive presence, maturity and sound judgment, along with the ability to maintain a high degree of confidentiality
• Strong problem solving skills including ability to proactively anticipate requirements and identify/mitigate potential issues before they occur
• Detail orientated with expertise establishing/maintaining organized administrative processes and systems
• Ability to effectively and comfortably communicate with internal and external customers from diverse cultural backgrounds
• Enthusiastic with a positive outlook and "can-do" attitude
• Willing to work extended hours as needed
• Strong written/oral communications skills, including proficiency with timely consolidation and distribution of reports and meeting agendas, minutes, action items, etc.
• Writing samples will be required prior to interview

• Competitive salary
• Bonus and benefits package