Executive Assistant

• Maintain and update web pages and CRM pipelines within GoHighLevel (GHL)
• Create images, video clips, and emails using established design templates and SOPs
• Execute email campaigns by generating initial copy with standard AI prompt templates and managing delivery schedules
• Organize and schedule pre-approved content across company social media channels
• Monitor central email inboxes and the client helpdesk, routing queries and tickets to appropriate specialists
• Maintain communication workflows between leads/customers and internal team members
• Liaise with the external finance team for monthly payroll processing and commission payouts
• Track sales commissions, generate reporting, and maintain an inventory log of company property held by staff
• Track employee withholdings for pre-paid leased equipment and company insurance policies
• Oversee DocuSign operations and prepare standard agreements or PDF contracts
• Organize databases across Notion Teamspaces, project management platforms, and cloud storage
• Coordinate equipment installation timelines and schedules between clients and field technicians
• Support Marketing and Sales teams under the guidance of the CMO and Sales Manager

• 2+ years in marketing/sales administration, general coordination, or a multi-functional administrative role
• Hands-on experience using GoHighLevel (GHL) or equivalent CRM platforms (HubSpot, Salesforce)
• Proficiency with Notion, DocuSign, and standard cloud workspaces (Google Workspace)
• Familiarity with leveraging AI copywriting tools (e.g., ChatGPT, Claude) using standard prompt templates
• Exceptional attention to detail and strong time-management capabilities
• Ability to execute established SOPs reliably
• Clear written and verbal communication skills for cross-departmental coordination and external vendor liaison
• C1 English level required; selected candidate will speak strictly in English during the whole shift
• Availability to work Monday to Friday, 8:00 AM to 5:00 PM Central Time