Sales Administration Specialist with an Affinity for AI

• Manage the commercial sales process from preparing quotations and processing orders through invoicing and license administration
• Provide operational support to Account Executives and the sales team, taking on administrative tasks
• Maintain customer, contract, and license data in CRM and ERP systems
• Prepare maintenance and contract invoices
• Monitor contract terms, renewals, and cancellation notice periods
• Support partners and customers by phone and in writing with administrative questions regarding quotations, orders, and licenses
• Prepare sales reports and analyze key performance indicators
• Use AI tools for quotation texts, summaries, data maintenance, and reporting
• Further develop automation and process improvements collaboratively
• Coordinate with Sales, Accounting, Support, and Product Management, managing cross-functional interfaces

• Successfully completed commercial training or vocational qualification
• 3–5 years of professional experience in inside sales, sales administration, order processing, or a comparable role
• Proficient use of CRM and ERP systems
• Ideally, experience with software licensing and maintenance models
• Basic accounting knowledge is an advantage
• Affinity for AI; experience using Claude, ChatGPT, or Copilot in day-to-day work, or willingness to use these tools confidently
• Ability to critically evaluate the results generated by AI tools
• Structured, meticulous, and reliable approach to work
• Strong communication skills and a service-oriented mindset
• Initiative, with a process-oriented and improvement-focused approach
• Fluent spoken and written German (at least C1 level)
• Good knowledge of Microsoft Excel

• Secure, permanent position in a forward-looking corporate group
• 100% remote work
• Flexible working hours
• Modern equipment
• Varied responsibilities with room for initiative, personal ideas, and active involvement in AI-related initiatives
• 30 days of annual leave
• Professional development opportunities
• JobRad bicycle leasing program
• Deutschlandticket public transport pass
• Motivated team with open communication and short decision-making paths