Executive Assistant – Chief of Staff

• Own the founder’s calendar and routine end-to-end
• Monitor the founder’s 24-hour cadence, anticipate delays, track commitments, and prevent low-value work
• Act as an authoritative gatekeeper and direct focus toward top priorities
• Establish boundary control against distractions and enforce deadlines
• Dynamically adjust daily workflows to maintain momentum
• Capture and synthesize rapid-fire ideas into action items, delegation tracks, and project scopes
• Co-work with AI engines and translate raw AI outputs into finalized operational assets
• Identify tasks for delegation to project managers or contractors
• Maintain a 100% completion standard and close remaining loose ends
• Investigate delayed tasks and identify structural bottlenecks
• Track multi-project timelines across music production, client engagements, and consulting initiatives
• Manage asset handoffs using Dropbox
• Maintain basic operational awareness of studio production environments

• C1 English level required; selected candidate will speak strictly in English during the whole shift
• Must submit resume and audio recording in English
• High agency, emotional maturity, confidence, and resilience
• Assertive, driven, proactive, and comfortable managing up
• Obsessive attention to detail and high operational standards
• Comfortable using AI agents, LLMs, and modern automation tools daily
• Extremely proactive communication style; comfortable pressing for answers and asking direct questions
• Familiarity with Manus, Gemini, Claude, Instinct, Marbleism, Dropbox, Google Workspace, and project management tools such as Asana or ClickUp
• Basic working knowledge of Avid Pro Tools and audio production workflows is a major plus
• Must provide a publicly accessible 30–90 second English audio or video recording
• Must upload a screenshot of an internet speed test result
• Must provide a portfolio link without contact information