Sales Support Executive Assistant

• Support the CMO of a fast-growing marketing agency during a major sales push
• Attend prospect calls silently to capture notes and action items
• Confirm action items with the CMO over Slack after each call and execute them
• Draft, build, and send business proposals in Quiller using existing templates
• Coordinate with internal design and development teams to create custom quotes
• Edit and amend proposals and contracts
• Manage follow-ups across multi-call deals through email and text-based outreach
• Maintain HubSpot CRM, including deal stages, deal values, and records
• Handle emails, internal coordination, and administrative tasks surrounding each deal
• Submit work to the CMO for review and approval before sending to prospects

• Prior experience in a sales support or sales-adjacent role
• Experience communicating with prospects and clients by phone
• Excellent written and spoken English
• Familiarity with sales and marketing processes and terminology
• Availability to work at least an 8-hour window between 8AM and 6PM Central Time
• Experience with marketing agency and sales environments
• HubSpot, including CRM management and the built-in dialer
• Quiller for interactive proposals
• Asana for project management
• Slack, Gmail, Google Voice, and Zoom
• Google Drive, Docs, and Sheets
• Claude and other AI tools
• Read AI for call notes and action items
• AI-native and highly comfortable using Claude or similar AI tools
• Background working at or with a marketing agency
• Experience in a fast-paced sales environment
• Natural, conversational spoken English for potential future client-facing work
• Resume must follow the Coconut VA Profile Template and be in English
• English proficiency level must be entered using CEFR
• Must submit a 1-minute introduction video, preferably using Loom
• Video link must be valid; broken or dummy links result in disqualification

• Competitive Salary
• 13th Month Pay
• 12 days of PTO
• 12 paid US holidays
• Maternity & Paternity Leave
• Comprehensive Healthcare
• Life Insurance included in the full-time HMO plan
• Mental Health Support, including mental health consultations and wellness resources
• Milestone Gifts & Birthday Treats
• Island getaways, virtual town halls, and regional meetups
• Supportive network for learning, growth, and connection