Corporate Governance Associate

• Maintain entity profiles, officer and director information, addresses, registered-agent records, ownership data, and organizational charts
• Organize and update minute books, charters, bylaws, operating agreements, resolutions, consents, certificates, and related records
• Process approved entity-information updates and confirm consistency across internal systems and external portals
• Respond to authorized requests for governance documents and entity information
• Maintain calendars for annual reports, renewals, foreign qualifications, franchise filings, registered-agent matters, and other recurring obligations
• Prepare and coordinate approved filings, certificates, applications, cover letters, and supporting documentation
• Monitor filing status, obtain evidence of acceptance, and maintain good-standing certificates and official correspondence
• Identify approaching deadlines, rejected filings, discrepancies, and delinquent items for escalation
• Prepare standard resolutions, written consents, incumbency certificates, signature packets, and meeting materials
• Coordinate reviews, approvals, electronic signatures, notarization, filing, and final record retention
• Support entity formations, dissolutions, qualifications, reorganizations, transactions, audits, and diligence projects
• Assist with tracking intellectual property registrations, renewals, assignments, and supporting records
• Prepare routine reports on entity status, open actions, upcoming obligations, missing records, and filing completion
• Perform periodic comparisons of entity data and governance records and help resolve inconsistencies
• Maintain trackers, checklists, templates, naming conventions, and document-retention practices
• Protect confidential and privileged information and follow quality-review procedures

• Bachelor's degree in legal studies, business, finance, accounting, or a related field; equivalent relevant experience may be considered
• 2+ years of experience in corporate governance, entity management, corporate legal operations, paralegal support, or a related administrative function
• Ability to manage detailed, deadline-driven work across multiple entities and jurisdictions
• Strong written communication, document-control, and quality-review skills
• Experience maintaining entity records, preparing filings, coordinating signatures, or organizing minute books is preferred
• Paralegal or corporate-governance coursework or certification is preferred
• Preferred background in financial services, commercial lending, private lending, banking, fintech, specialty finance, mortgage lending, or another highly regulated industry
• Knowledge of entity data, governance calendars, and corporate records administration
• Knowledge of corporate filings, resolutions, consents, and signature coordination
• Experience with organizational charts, minute books, and document repositories
• Microsoft Office and experience with entity-management or registered-agent platforms
• Stable, reliable internet connection
• Professional and dedicated remote working setup
• Ability to work effectively across a remote, multinational organization and maintain confidentiality
• CV submitted in English

• Compensation in USD
• Paid time off (PTO)
• Fully remote work environment