Administrative Assistant

• Provide administrative and operational support to Project Managers, allowing them to focus on site activities
• Manage project files, including pre-start Health & Safety documentation, drawings, schedules, programs, and records
• Maintain and update project management systems, including Fieldwire, SimPro, and AnyDo
• Obtain quotes and check prices
• Process purchase orders
• Assist with invoice approvals
• Prepare and submit valuations
• Prepare O&M and record drawings
• Maintain accurate project documentation
• Coordinate Project Manager meetings and calendars
• Document site visit notes, actions, and follow-ups from voice notes or messages
• Comply with the Organization's Information Security Management System (ISMS), including applicable information security policies, procedures, standards, and guidelines

• 3-4 years of experience as an Administrative Assistant or the equivalent
• Proficient in MS Office, including Word, Excel, and Outlook
• Accurate work and clear communication
• Dependable, reliable, and timely execution of tasks
• Strong attention to detail
• Excellent communication skills
• Proficiency in the English language
• Strong project and analytical skills

• Highly competitive salary – paid weekly
• HMO enrollment on commencement
• Additional HMO dependents added each year of service
• 20 vacation days per year
• 7 sick days
• Annual performance bonuses and incentives
• Annual salary reviews and increases
• Free cooked rice, snacks and hot drinks
• Company polo shirts provided
• Fantastic, bright and cheerful open-plan work environment
• Prestigious clients and highly professional and friendly co-workers
• Work from home or the office – you choose