Legal Executive Assistant

• Prepare, review, organize, and manage complex legal documents, commercial real estate contracts, leases, demand letters, settlement agreements, and sensitive corporate files
• Establish document-management protocols to ensure accuracy, compliance, and confidentiality
• Maintain document version control, audit trails, standardized naming conventions, document indexing, and electronic records systems
• Manage and follow up with external attorneys regarding contract reviews, legal filings, background screenings, and critical deliverables
• Coordinate with lenders, title companies, appraisers, surveyors, insurance providers, and third-party consultants for transaction closings and due diligence
• Organize litigation exhibits, support documents, correspondence logs, witness files, demand letters, small claims documentation, and evidentiary materials
• Support the owner with executive communications, complex scheduling, high-priority business initiatives, and daily workflow oversight
• Input and track operational action items in project management platforms such as Hubstaff and Cadence
• Collaborate with operations, shared-services teams, floor managers, civil engineers, and external consultants to advance real estate development projects
• Serve as a direct liaison and driver for legal and operational deliverables

• 10 to 15 years of significant, verifiable experience as a Paralegal, Legal Executive Assistant, or Legal Secretary
• Ideally, experience within commercial real estate, corporate law, or property development
• Deep familiarity with legal terminology, contract structures, complex document drafting, demand letters, background screenings, title commitment revisions, and meticulous record-keeping
• Advanced Microsoft Excel proficiency, including filtering, formulas, tracking schedules, status reporting, and complex project workbooks
• Exceptional spoken, written, and reading English comprehension
• Understanding of complex U.S. business culture and commercial real estate nomenclature
• Absolute honesty, strong moral principles, and total discretion with confidential and proprietary business details
• High emotional intelligence, sharp critical thinking, and ability to operate independently and troubleshoot complex issues
• Strong interpersonal skills and practical competence
• High digital literacy and proficiency or fast adaptation to Hubstaff, Cadence, Microsoft Office Suite (Word, Excel, Outlook, Calendar), and modern AI/automation tools
• Dedicated, quiet home-office setup
• Reliable, high-speed internet connection
• Robust power and internet backup solutions required
• C1 English level required; the selected candidate will speak strictly in English during the whole shift
• Candidates with under 10 years of experience or call-center-only backgrounds will not be considered

• Long-term stability and professional growth
• Remote work opportunity
• Full-time Monday-to-Friday schedule
• Dedicated quiet home-office setup
• Reliable high-speed internet connection
• Power and internet backup solutions (e.g., UPS/inverter/secondary connection)