Marketing Assistant

• Prepare, submit, and reconcile marketing team expense reports in Emburse, ensuring receipts, categories, and approvals are complete and timely
• Help produce and send firm newsletters by gathering content, drafting and formatting emails, proofreading, building send lists, scheduling distribution, and reporting results
• Manage data in the firm's legacy law-focused CRM, including exporting, cleaning, standardizing, deduplicating, correcting formatting, filling gaps, and maintaining accurate records
• Provide general administrative support to the marketing team, including scheduling, coordination, and internal follow-ups

• English-fluent
• Based in Latin America
• Valid U.S. visa (or equivalent travel authorization) to travel to New York when the company requires it
• 3+ prior years of experience as an assistant in marketing, administrative, or business support
• Hands-on experience with expense reporting tools; Emburse is ideal, and Concur or similar is acceptable
• Experience creating and sending email newsletters with Mailchimp, Constant Contact, HubSpot, or similar
• Experience exporting, cleaning, and importing CRM data; comfort with older, less intuitive systems
• Advanced Excel or Google Sheets skills, including filters, VLOOKUP/XLOOKUP, deduplication, and pivot tables
• Strong written English and excellent attention to detail
• Reliable remote setup with stable internet and quiet workspace
• Availability for overlap with New York business hours
• Experience in a law firm, professional services, or client-relationship-driven business is a plus
• Familiarity with legal CRM or marketing platforms such as Intapp or Lexicata is a plus
• Experience with data privacy practices is a plus
• Basic design skills for newsletter formatting, such as Canva, are a plus
• Bilingual English/Spanish is a plus

• Full-time, 37-hour-per-week position
• Remote work
• Contracted through a payroll platform