Construction Project Management, Administrative Virtual Assistant

• Attend assigned client and project meetings
• Prepare accurate meeting minutes and agendas
• Capture decisions, responsibilities, deadlines, and action items
• Follow up with project participants on outstanding items
• Maintain project trackers and supporting documentation
• Provide organized updates on outstanding project matters
• Support administrative workflows across active design and construction projects
• Enter and maintain project financial information in spreadsheets
• Organize project files, reports, and supporting documentation
• Assist with project-specific data tracking and reporting
• Coordinate routine follow-up with consultants, contractors, vendors, and other stakeholders
• Maintain confidentiality and follow applicable project NDA requirements
• Assist with preparing and formatting client proposals
• Organize information and supporting materials for new project pursuits
• Assist with marketing and presentation materials as needed
• Support additional proposal, documentation, and project-administration tasks as the role develops
• Deliver task-specific services under a defined scope of work and independent contractor agreement
• Meet agreed timelines, guidelines, and deliverables
• Report to the designated client point of contact, to be determined

• Construction, architecture, engineering, design, or project-management exposure strongly preferred
• Project administration or coordination experience preferred
• Meeting-minutes and professional documentation experience strongly preferred
• Strong written and spoken English required
• Spreadsheet and data-entry experience required
• Strong follow-up and organizational skills required
• Proposal preparation or marketing-material experience is a plus
• Civil engineering, architecture, construction management, or related education is strongly preferred
• Willingness to sign client-based NDAs required
• Advanced technical construction expertise is not required; client training will be provided
• Highly organized and detail-oriented
• Comfortable participating in professional client meetings
• Familiarity with construction, design, architecture, or project-management terminology
• Strong meeting-minutes and documentation skills
• Proactive and dependable with follow-up
• Confident communicator who will ask questions, flag issues, and speak up when something is wrong
• Comfortable learning and taking on greater responsibility as the client's business grows
• Proficiency with Microsoft Excel or Google Sheets
• Proficiency with Microsoft Office or Google Workspace
• Knowledge of video conferencing platforms
• Knowledge of document and presentation tools
• Project management platforms experience is a plus
• English language required
• Availability for approximately 10 contracted hours per week, Monday through Friday, with flexible scheduling based on client meetings and project needs
• Independent contractor willing to operate under a Master Services Agreement and Statement of Work

• Competitive rates
• Weekly payments
• Various open roles are available
• Free training and upskilling
• Constant support and guidance
• A vibrant community always ready to support you
• Flexible working time based on client meetings/project needs
• Remote work serving clients worldwide