AI & Automation Specialist

• Review existing business processes and identify automation and efficiency opportunities
• Build and maintain automations across multiple business systems
• Integrate Xero, Microsoft 365, SharePoint, GoHighLevel, Dext, HazardCo and Todoist
• Automate tendering, project administration, forecasting, contract administration, procurement, invoice processing, progress claims, timesheets, reporting, document management, workflows and notifications
• Use AI tools to improve processes, reduce manual work and support decision-making
• Connect systems and ensure accurate information flow between platforms
• Develop workflows that reduce double handling, data entry and repetitive administrative tasks
• Review and improve existing automations for reliability and effectiveness
• Troubleshoot issues and adjust systems as business requirements change
• Document systems, workflows and automations
• Create process documentation and guides for the wider team
• Train office staff on new systems and automated workflows
• Monitor system performance and identify further improvement opportunities
• Work with the business owner to turn operational challenges into technical solutions
• Initially understand the business, identify inefficiencies and build core automation systems
• Transition into ongoing management, maintenance, optimisation, troubleshooting and development of the automation environment

• Philippines-based candidate
• Experience working with construction companies and their project management software and systems
• Proven hands-on experience building and implementing business automations
• Strong experience integrating Xero with other systems and workflows
• Strong working knowledge of Microsoft 365 and SharePoint
• Practical experience using AI tools within real business workflows
• Experience with APIs, integrations, automation platforms and workflow tools
• Ability to understand existing processes and identify where technology can remove manual work
• Strong problem-solving and troubleshooting skills
• Ability to document technical processes clearly for non-technical users
• Experience training teams and supporting adoption of new systems
• Strong attention to detail and understanding of reliable system integration
• Experience with GoHighLevel, Dext or Todoist is desirable
• Experience in construction, trades, property, engineering or another project-based industry is desirable
• Experience automating tendering, project administration, invoicing or financial workflows is desirable
• Experience with reporting dashboards and business intelligence tools is desirable
• Experience implementing AI agents or AI-powered business workflows is desirable
• Senior-leaning automation expertise beyond basic AI tools or Zapier-style workflows
• Highly proactive and self-directed
• Comfortable working independently and with non-technical team members
• Commercially minded and focused on practical outcomes
• Able to communicate technical concepts clearly
• Organised and detail-oriented
• Willing to take ownership of implemented systems
• Must disclose existing ongoing roles or client work
• Must reflect the engagement on LinkedIn as “Independent Contractor”

• 100% remote work from home
• Flexible time management as an independent contractor, while aligning with AU business hours
• Independent Contractor Agreement engagement