Chief of Staff

• Turn Mina's ideas, voice notes and meeting decisions into clear projects with owners and deadlines, then follow up until they're done
• Keep a rolling, prioritized to-do list for Mina with context, recommended solutions and clear decision requirements
• Filter team communications and bring Mina only what requires his attention
• Prepare for and follow up on leadership meetings, including agendas, notes, action items and accountability
• Lead special projects from start to finish, including launches, events, new ventures, and vendor or tool rollouts
• Support deals and partnerships through HubSpot and PandaDoc/DocuSign
• Attend meetings and make decisions on Mina's behalf over time
• Run a complex calendar across companies and time zones
• Triage inboxes and messages, draft replies in Mina's voice, and handle sensitive communications discreetly
• Handle expenses, invoices, vendor payments, and reconciliation across entities
• Plan and book premium international travel end to end, including loyalty points, lounges, concierge services, itineraries and backup plans
• Organize multi-week trips, retreats and events
• Coordinate household operations, vendors, maintenance, wellness appointments, dining and social plans
• Work with Mina's partner to manage personal priorities
• Build and maintain SOPs, trackers and recurring processes in ClickUp, Notion, Slack and Google Workspace
• Use Claude, ChatGPT and in-house AI agents daily; automate or document repeatable tasks
• Own calendar, inbox triage, travel and rolling to-do list within 30 days
• Run weekly priorities reviews and document core SOPs within 60 days
• Take ownership of whole projects and achieve 10+ hours per week saved for Mina within 90 days

• 3+ years as an EA, Chief of Staff or Life Manager supporting a founder or CEO directly (business and personal side)
• A track record of owning projects from start to finish, not just coordinating them
• Advanced international travel planning and complex scheduling
• Heavy daily use of AI tools and strong skills in Google Workspace, Slack, spreadsheets and a project management tool (ClickUp/Notion/Asana)
• Excellent written English: clear, concise, and able to write in Mina's voice
• Complete discretion with confidential business, financial and personal information
• Experience in a high-growth startup, agency, e-commerce or multi-business founder environment
• HubSpot, PandaDoc/DocuSign, or finance/bookkeeping basics
• You've built automations (Zapier, Make, AI workflows)
• You've managed or coordinated household staff or a small team

• $3,000 - $4,000/month, with performance-based increases
• 36 PTO days a year
• Direct mentorship from Mina and a clear path to Chief of Staff
• Exposure to high-level founders and unique travel