Accounting Assistant

• Manage and monitor delivered-not-invoiced reports and coordinate missing billing documentation
• Ensure eligible shipments are invoiced daily, Monday–Friday
• Monitor invoice aging, customer payment terms, billing profiles, and process improvements
• Apply customer payments and reconcile unapplied cash or discrepancies
• Coordinate customer collections through aging monitoring, outreach, record keeping, and escalations
• Prepare and distribute comprehensive weekly A/R reports, including aging, open invoices, high-priority collections, and cash-flow projections
• Review carrier and vendor invoices against delivery documentation
• Maintain carrier/vendor records, including W-9 forms, payment details, and contact information
• Monitor payable due dates, payment terms, priorities, and weekly A/P reporting
• Post approved vendor/carrier payments in accounting software
• Prepare recurring financial and operational reports
• Support accounting process improvements, reporting automation, system organization, and special projects
• Assist with QuickBooks Online and associated financial software administration
• Execute, monitor, and report on accounting procedures within defined approval limits

• High level of precision in data entry, financial reconciliation, and record keeping
• Clear, professional written and verbal communication
• Strong sense of urgency and ability to meet weekly reporting, billing, and collection deadlines
• Hands-on experience with QuickBooks Online and core accounting workflows (A/R, A/P, Collections)
• Ability to handle confidential financial records with care and exercise sound judgment when escalating critical issues
• Availability for Monday–Friday, 07:00–16:00 CST

• 10+ business days of paid time off, increasing to 15 after 2 years
• Equipment provided
• Competitive salary in USD
• Remote work