Payroll and Contracts Officer

• Process payroll for all staff using Employment Hero, including modern award interpretation and Fair Work compliance
• Perform regular bank and account reconciliations in Xero
• Collect, verify, and submit employee timesheets for payroll processing
• Prepare basic quotations for construction cleaning engagements
• Review scopes of work documents for accuracy and completeness
• Handle general administrative tasks as directed by the business owner
• Ensure payroll compliance with applicable modern awards and Enterprise Bargaining Agreements
• Coordinate contract administration for new and ongoing client engagements
• Manage timesheet entries to ensure accurate payroll input
• Extract basic quantity data from Togal AI for quotation preparation
• Create detailed quotations based on extracted project data
• Draft comprehensive scopes of work for upcoming projects
• Review client-provided scopes of work for alignment and completeness

• Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field
• Proven Australian payroll experience, including modern award interpretation, payroll compliance, and working within complex payroll environments
• Hands-on experience processing payroll under Enterprise Bargaining Agreements (EBAs)
• High level of payroll accuracy and attention to detail
• Experience collecting, reviewing, and verifying timesheets for accurate payroll processing
• Working knowledge of Xero, including reconciliations and general bookkeeping functions
• Strong organisational skills and ability to manage multiple responsibilities, deadlines, and competing priorities
• Ability to work independently, take ownership, and make sound decisions with minimal supervision
• Excellent written and verbal English communication skills
• Professional communication with internal and external stakeholders
• Comfort working in a growing business with responsibilities extending into contracts administration, quotations, and operational support
• Proactive mindset, willingness to learn new processes and step into unfamiliar tasks
• Ability to identify issues, ask questions, and seek clarification
• Nice to have: experience in construction, labour hire, facilities management, or cleaning industries
• Nice to have: experience preparing quotations, reviewing scopes of work, estimating, or project administration
• Nice to have: experience in contracts administration, document management, or operational support
• Nice to have: hands-on experience using Employment Hero
• Nice to have: familiarity with Togal AI or similar quantity take-off and estimating platforms
• Nice to have: experience in a small to medium-sized business environment

• HMO, dental, and life insurance for you and one free dependent from day one, with the option to add more
• Uncapped placement incentives
• Ongoing training and upskilling opportunities
• Paid leaves including birthday, vacation, medical, and maternity
• Up to 6 vacation days convertible to cash on your anniversary
• Employee engagement activities such as year-end party, family day, team building, and more