Project Coordinator

• Coordinate and manage multiple projects simultaneously, ensuring milestones, deadlines, and deliverables are met
• Develop and maintain project plans, timelines, task lists, and progress trackers
• Monitor project progress and ensure tasks are completed according to agreed schedules
• Coordinate activities across teams and stakeholders
• Identify and address potential delays, risks, bottlenecks, and dependencies
• Maintain accurate project documentation and records
• Coordinate with U.S.-based teams and colleagues in China
• Provide clear, concise, and timely written project updates
• Follow up with team members and stakeholders on outstanding tasks, deliverables, and commitments
• Communicate responsibilities, expectations, deadlines, timeline changes, and project-scope changes
• Escalate blockers or issues when additional input or decisions are required
• Manage calendars, meetings, follow-ups, and action items
• Prepare project updates, reports, documentation, and status summaries
• Maintain records across CRM systems and project management tools
• Assist with quotations and related administrative processes
• Support other company projects and operational priorities during periods of lower project-management demand
• Take ownership of commitments and propose practical solutions to challenges

• Proven experience working as a Project Manager or in a similar project coordination role
• Demonstrated experience managing multiple projects, timelines, and deadlines independently
• Experience working remotely and coordinating with distributed teams
• Strong written and verbal English communication skills
• Excellent organisational skills and attention to detail
• Proven ability to follow up consistently and ensure commitments are met
• Ability to identify risks, solve problems, and escalate issues appropriately
• Comfortable working with international teams across different time zones
• Reliable internet connection and a suitable remote working environment
• Ability to work independently with minimal supervision
• Experience with calendar tools such as Google Calendar or Outlook Calendar
• Experience maintaining records in CRM systems
• Experience with Google Workspace
• Experience with Microsoft Office, including Excel, Word, Outlook, and PowerPoint
• Experience with project management tools such as Asana, Monday.com, ClickUp, Trello, or Microsoft Project
• Experience preparing, managing, or tracking quotations using relevant business software
• Ability to learn new systems and adapt to existing company workflows