Immigration Assistant – AU Experience

• Contact candidates regularly via phone, email, and messaging platforms to collect outstanding information and documentation required for Australia Skills Assessments and 482 visa applications.
• Review, verify, and organize candidate documents against Australian visa checklists.
• Collaborate with immigration/migration advisers to prepare files and address compliance gaps or outstanding requirements.
• Format, update, and prepare professional candidate resumes using company-standard templates.
• Maintain accurate, real-time candidate records and progress logs within JobAdder.
• Track candidate timelines, follow up on delayed documentation, and ensure applications meet submission deadlines.
• Support recruitment consultants with administrative duties, database maintenance, candidate correspondence, and confidential electronic file management.

• Proven track record in recruitment administration, document verification, HR support, immigration assistance, or a closely related back-office role.
• Excellent written and spoken English skills, with the ability to communicate professionally and clearly with candidates and overseas colleagues.
• Confident communicating with Filipino candidates in both English and Tagalog (written and spoken).
• Strong proficiency in Microsoft Office, document formatting tools, and web-based database/CRM systems.
• Exceptional eye for detail and high standards when auditing critical personal and professional documentation.
• Demonstrated ability to multitask, manage high candidate volumes, and meet strict deadlines without compromising quality.
• Familiarity with Australian migration processes, 482 visa documentation, or trade/professional Skills Assessment body requirements. (Preferred)
• Prior experience working with an international firm or supporting remote, overseas-based operations teams. (Preferred)
• Hands-on experience navigating and managing records within JobAdder CRM. (Preferred)
• A self-starter attitude with the discipline to work independently, manage competing priorities, and drive tasks to completion with minimal oversight.
• A trustworthy approach to handling sensitive personal data, strict confidentiality, and high-stakes migration records.
• A warm, persuasive, and systematic communication style that keeps candidates engaged and motivated to complete their application requirements.
• A process-driven mindset that takes satisfaction in clean data, orderly files, and flawless document packages.