Logistics Coordinator

• Manage diary allocations across a multi-region clinician network
• Match incoming clients to appropriate clinicians using geographic location, travel feasibility, diary availability, capacity, clinical experience, and client presentation complexity
• Exercise operational autonomy in daily scheduling while following Practice Manager alignment directives when required
• Build, structure, and balance complex daily diaries for incoming clinicians
• Support onboarding of new graduate cohorts starting each February
• Maintain real-time synchronization across shared team diaries in multiple Australian time zones
• Review and process client files from the frontline reception intake team
• Verify client funding blocks, service approvals, and administrative paperwork before booking initial consultations
• Keep client records, appointment statuses, and billing allocations accurate and up to date
• Foster productive relationships with clinicians, practice managers, and global support staff
• Balance clinician scheduling preferences with commercial business realities
• Communicate and maintain operational policies and scheduling boundaries
• Generate coordination efficiencies, communicate across time zones, support remote team alignment, and anticipate capacity constraints

• At least 3 years of hands-on experience in a logistics, dispatcher, or high-coordination scheduling role
• Genuine enthusiasm for logistical challenges, data-matching, and puzzle-like administrative problems
• Near-native English fluency, verbal and written
• Bubbly, engaging, and polished professional demeanor
• Ability to say "no" constructively, negotiate scheduling trade-offs, and maintain firm standards under pressure
• Prior experience in calendar management, dispatch, logistics coordination, or medical/allied health scheduling is highly advantageous
• Precision in cross-referencing funding limits, clinician competencies, and travel zones without errors
• Fully equipped home-office setup with reliable high-speed internet, backup power/connectivity solutions, and a modern computer
• Currently residing in the Philippines and legally authorized to work there

• 100% Remote Work
• 13th Month Pay
• Healthcare (HMO)
• Comprehensive Fringe Benefits package
• Paid Service Incentive Leave (SIL)
• Paid Philippines Holidays
• Free Learning and Development Programs
• Potential to transition into full-time