Executive Assistant – Virtual

• Act as a high-level strategic partner and true extension of the C-level Executive
• Drive operational efficiency and materially increase executive capacity
• Own and manage the executive's complex professional calendar across multiple time zones
• Build in buffers, travel time, and dedicated focus blocks
• Look ahead 4 to 6 weeks to resolve scheduling conflicts and prioritize high-value commitments
• Integrate professional obligations with personal constraints
• Organize and provide meeting notes, emails, documents, agendas, action items, and background information before key commitments
• Maintain a searchable system for executive files, links, meeting archives, and project context
• Convert instructions, verbal notes, and delegated tasks into action items and follow through to completion
• Track recurring meetings, deadlines, promised information, and delegated responsibilities
• Protect schedule sustainability when executive commitments exceed capacity
• Screen, triage, and manage executive communications
• Draft professional correspondence and responses on behalf of the executive
• Oversee travel booking, itinerary planning, and administrative logistics
• Compile comprehensive travel itineraries into the master calendar
• Coordinate professional commitments with personal schedules, travel logistics, transportation, and home coverage in alignment with the House Manager

• Proven 3-5 years of experience supporting C-level executives, Presidents, CEOs, or business leaders in a high-volume environment
• Master-level ability to manage complex schedules across time zones
• Exceptional written and spoken English skills with confidence communicating across internal and external executive stakeholders
• Proactive, anticipatory working style with the ability to operate effectively with incomplete direction and ambiguity
• Advanced proficiency in Microsoft 365: Outlook, Teams, OneDrive, SharePoint, Word, Excel, and OneNote
• High fluency and comfort using company-approved AI tools for research, summarization, drafting, workflow automation, and information organization while maintaining data accuracy and security
• Absolute commitment to confidentiality and protecting sensitive corporate, financial, strategic, and personal information
• Must be willing to work flexible US Central Time Zone hours while working with employees in other time zones

• Lucrative compensation program
• Medical benefits
• Dental benefits
• Vision benefits
• Opportunity for high-potential career growth with a fast-growing company