Associate Specialist, GP Field Program Operations

• Assist with administration of outgoing programmatic and operational agreements for the Great Plains and Native Nations Conservation programs
• Support Financial Leads and Program staff throughout the agreement process
• Coordinate agreement issuance, project deliverable tracking, recipient payments, Workday journal entries, and agreement closeout
• Maintain accurate financial, contractual, and administrative information in SmartSimple, Workday, SharePoint, and AirTable
• Support pre-agreement preparation by collecting and reviewing recipient and tax documents
• Set up and update partner records in SmartSimple and troubleshoot system integration issues
• Assist with Scope of Work and Budget development and agreement-system use
• Draft agreements and include applicable Prime Donor provisions
• Prepare paperwork, route agreements for internal review, secure signatures, and distribute documents
• Process and track outgoing agreement payments, reconcile receipts and expense reports, and monitor advances
• Support compliance monitoring, issue deliverable reminders, and process Workday journal entries
• Close out agreements according to WWF policies and procedures
• Maintain agreement information and files across multiple systems
• Monitor reporting requirements and project deadlines and route reports for review
• Ensure agreement-lifecycle accounting adheres to FASB guidelines
• Provide weekly status updates to the Operations team
• Support day-to-day administrative operations and special projects
• Coordinate communication and resolution of issues across departments and with external partners
• Track and analyze Great Plains fleet vehicle data and troubleshoot inconsistencies
• Perform other assigned duties

• A Bachelor’s degree and minimum of two years of experience, or minimum four years of relevant experience
• Working understanding of basic accounting principles, including FASB accounting
• Familiarity with U.S. Government-funded projects is highly desirable
• Experience working with Native Nations and/or rural communities is a plus
• Highly organized, detail-oriented, with strong quantitative and analytical skills
• Ability to prioritize effectively and produce high-quality work under time constraints
• Excellent communication and interpersonal skills
• Customer service orientation, collaboration, and problem-solving ability
• Ability to work independently and collaboratively in a matrixed team environment
• Demonstrated ability to use Word, Excel, PowerPoint, AirTable, Workday, and SmartSimple
• Must be legally authorized to work in the U.S.
• Must complete employment eligibility verification upon hire
• Commitment to inclusion and alignment with WWF’s core values

• Employees can work remotely
• Paid relocation: None
• Equal employment opportunities
• No employment visa sponsorship required/available