Executive Assistant – Real Estate Investing

• Manage recurring administrative tasks, scheduling, action items, email triage, and document control
• Keep project and acquisition files organized
• Coordinate with Project Managers, contractors, and vendors to gather estimates, invoices, and schedules
• Monitor renovation updates against 60-day completion targets and budget exceptions
• Maintain complete, structured records in the lead-tracking system, including status, source, next actions, and follow-up dates
• Serve as the primary initial contact for homeowners in foreclosure situations
• Conduct respectful seller outreach and schedule appointments for the owner; appointment setting, not closing
• Track owner contact information through skip tracing
• Maintain follow-up discipline
• Submit daily updates and a comprehensive weekly Executive Operations Report
• Use Claude and other AI productivity tools to streamline drafting, data organization, and SOP documentation
• Provide secondary support for social media content creation as assigned
• Learn company operations, project structures, acquisition criteria, and reporting standards
• Independently execute recurring processes, flag exceptions, prepare executive reports, and reduce the owner's administrative workload

• Based in the Philippines, LATAM, or South Africa
• C1 English level required
• Strictly speak English during the whole shift
• Submit resume and audio recording in English
• Prior residential real estate experience strongly preferred, particularly with foreclosures, pre-foreclosures, renovation projects, or investment transactions
• Demonstrated comfort and confidence making proactive calls to potential property sellers
• Hands-on experience with CRM systems, databases, or spreadsheets
• Acute attention to detail regarding missing or inconsistent data
• Demonstrated experience using AI productivity tools such as Claude for content drafting, data organization, and SOP creation
• Exceptional written and verbal English communication
• Ability to operate independently under a management-by-exception model
• Ability to take ownership of deadlines
• Experience with custom spreadsheets, databases, CRM dashboards, Microsoft 365, Outlook, phone/dialer services, skip-tracing tools, and real estate research platforms
• Publicly accessible 30–90 second English audio or video recording required
• Internet speed test screenshot required

• Remote work
• Full-time employment
• Monday to Friday work schedule
• Work schedule aligned with Central Time