Executive Assistant

• Provide high-level administrative support to the HVS Product Line Leader and broader leadership team
• Proactively manage complex, frequently changing executive calendars
• Plan and coordinate domestic and international travel itineraries in compliance with company travel policies
• Process and reconcile expense reports using company systems such as Concur
• Organize internal and external meetings, town halls, and leadership offsites
• Book venues, set up hybrid/virtual meeting technology, and manage catering
• Support the wider HVS leadership team on projects and administrative needs
• Plan, organize, and prepare employee town halls, all-employee meetings, and informational sessions
• Create, edit, and format executive presentations, PowerPoint slide decks, and reports
• Act as a central point of contact between the Product Line Leader, internal stakeholders, HR, and external partners
• Handle confidential and sensitive information with discretion and professionalism
• Assist with onboarding new team members
• Manage team distribution lists
• Maintain organizational charts and shared drives such as SharePoint/Teams

• Proven experience (typically 3–5+ years) supporting senior-level executives in a fast-paced, global, and matrixed corporate environment
• Industrial, manufacturing, or energy sector experience is a strong plus
• Advanced mastery of Microsoft Office Suite (Outlook, PowerPoint, Word, Excel)
• Familiarity with Teams, SharePoint, and Zoom
• Experience with Workday or Concur is advantageous
• Excellent written and verbal communication skills in English
• Ability to draft professional correspondence and assist in creating employee communications
• Exceptional organizational skills, attention to detail, strong follow-through, and ability to prioritize competing tasks under tight deadlines
• Proactive, solution-oriented attitude, high emotional intelligence, and collaborative team-player mindset
• High level of integrity and professionalism when handling confidential information

• Relocation Assistance Provided: No
• Remote work arrangement