Accounting Associate

• Manage Accounts Payable from invoice receipt through payment and reconciliation
• Create and maintain vendor records in Sage X3, including W-9s and required tax information
• Review and process invoices through Bill.com and Sage X3
• Enter and review payment, reimbursement, and other accounting transaction requests
• Monitor invoice and payment status and follow up on outstanding approvals or unpaid invoices
• Respond to vendor inquiries and resolve invoice and payment discrepancies
• Manage and audit corporate credit card and cash expense submissions through Rydoo
• Review expenses for classification, documentation, and T&E Policy compliance
• Upload approved expenses from Rydoo to Sage X3 weekly
• Prepare and distribute monthly T&E trend reports
• Manage and accrue recurring expenses
• Review and code bank transactions
• Assist with month-end close, including open items, account activity, accruals, and bank reconciliations
• Research and resolve accounting discrepancies and outstanding items
• Support annual and interim external audits
• Assist with ad hoc accounting analysis, reporting, and special projects
• Use Power BI, Excel, and other tools to analyze spending, budgets, and financial trends
• Identify overspending, unusual activity, and cost-saving opportunities
• Partner with budget holders to improve budget management
• Develop reporting and present financial trends during quarterly MOON meetings and other internal meetings
• Collaborate with departments, suppliers, vendors, and external partners on accounting matters
• Provide timely updates on responsibilities and outstanding items
• Drive process, efficiency, accuracy, and internal-control improvements
• Assist with accounting procedures and best-practice documentation
• Participate in social and environmental initiatives supporting sustainability goals
• Support additional Accounting and Finance projects and assignments

• An analytical thinker, with an eye for even the most minute of details
• Passionate about client satisfaction
• Proactive and self-motivated
• Strongly interested in learning new ideas, processes, and unique requirements; willing to share skills and talents with the team
• Organized and able to manage multiple deadlines consistently
• Comfortable working with minimal supervision on day-to-day work, seeking general guidance from your supervisor on new or complex assignments
• Able to maintain confidentiality and exercise discretion
• Honest and trustworthy
• Able to adapt to change and learn quickly
• Available to work US business hours, with flexibility based on operational needs
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field
• 3+ years of experience in Accounts Payable, general accounting, or a similar role
• Strong knowledge of accounting principles, including Accounts Payable, accrual accounting, expense recognition, reconciliations, and budgeting
• Proficiency in Microsoft Excel and Microsoft Office Suite
• Experience with ERP and accounting systems
• Strong analytical and problem-solving skills with excellent attention to detail
• Ability to organize and prioritize multiple responsibilities in a fast-paced environment with changing deadlines
• Strong written and verbal communication skills
• Ability to communicate effectively and professionally with employees at all levels and external vendors and partners
• Ability to work independently on routine tasks and collaboratively as part of a team
• Proactive and resourceful approach to problem-solving, escalating non-routine issues to your supervisor
• Ability to identify inefficiencies and share recommendations for process improvements
• Comfortable asking thoughtful questions while demonstrating initiative in finding solutions to routine issues
• Ability to work with a sense of urgency while maintaining accuracy and attention to detail
• Adaptable, flexible, and willing to take on new responsibilities as business needs evolve
• Comfortable analyzing financial information and presenting findings to colleagues and supervisors
• Commitment to maintaining confidentiality and handling sensitive financial information appropriately