Personal Assistant

• Manage calendars, appointments, meetings, and schedules.
• Coordinate meetings, prepare agendas, and ensure appointments are scheduled efficiently.
• Monitor, prioritise, draft, and respond to routine email correspondence.
• Follow up on outstanding emails, action items, and pending requests.
• Arrange travel, accommodation, and other logistical requirements when necessary.
• Identify and resolve scheduling conflicts proactively.
• Prepare, issue, distribute, and verify invoices and supporting documentation.
• Maintain billing records, invoice trackers, and financial spreadsheets.
• Monitor outstanding invoices and assist with payment follow-ups.
• Liaise with clients, suppliers, internal teams, accountants, bookkeepers, and finance teams.
• Prepare statements, expense summaries, financial reports, and routine financial summaries.
• Maintain financial records, administrative databases, expense records, receipts, payments, and reimbursements.
• Assist with accounts payable, accounts receivable, invoice reconciliation, expense monitoring, and budget trackers.
• Support bookkeeping and accounting document preparation and organisation.
• Provide day-to-day administrative assistance to management and team members.
• Prepare, format, and maintain documents, reports, presentations, and correspondence.
• Maintain electronic filing systems and document records.
• Manage office supplies, administrative requests, data entry, record keeping, and internal system updates.
• Track deadlines, follow up on tasks, and complete other reasonable administrative duties.

• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, Office Administrator, or in a similar role.
• Practical experience in billing, invoice preparation, and basic financial administration.
• Experience managing calendars, appointments, email correspondence, and business communications.
• Good understanding of basic accounts payable and accounts receivable processes.
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel, or equivalent productivity tools.
• Experience maintaining spreadsheets, financial trackers, and administrative records.
• Strong written and verbal communication skills.
• Excellent organisational skills and attention to detail.
• Ability to manage multiple tasks, prioritise workloads, and meet deadlines.
• High level of professionalism and discretion when handling confidential business and financial information.
• Preferred: Relevant qualifications or training in business administration, finance, accounting, or a related field.
• Preferred: Experience supporting senior management, business owners, or executives.
• Preferred: Familiarity with accounting and invoicing software such as Xero, QuickBooks, Sage, or similar platforms.
• Preferred: Experience preparing financial reports, expense summaries, and payment tracking records.
• Preferred: Familiarity with cloud-based document management, scheduling, and task management systems.
• Preferred: Experience working independently in a fast-paced or remote working environment.