Executive Assistant

• Manage calendars, meetings, travel, to-do lists and follow-up actions
• Track deadlines, commitments and outstanding items to keep priorities moving
• Manage email and support timely communication with leads, prospects and business contacts
• Coordinate outreach and schedule calls with leads from conferences, LinkedIn, business cards and other sources
• Maintain accurate lead, contact and CRM records
• Coordinate priorities and outstanding actions across business leaders and team members
• Complete agreed tasks and actions to help keep work moving
• Maintain organized email and contact lists
• Use ChatGPT and Claude confidently in day-to-day work
• Ask clarifying questions, gather needed information and make practical suggestions
• Participate actively in team meetings, including having your camera on
• Support business leaders with business development, follow-up and day-to-day organization

• 3+ years of experience as an Executive Assistant or similar senior support role
• 1+ years of regular professional use of AI tools such as ChatGPT and Claude
• Strong experience with calendar, meeting, travel, email and follow-up management
• Exceptional attention to detail, organization and follow-through
• Excellent spoken and written English
• Strong experience managing CRM systems and maintaining accurate records
• Experience with Slack, Calendly, Google Workspace/Gmail and Zoom
• Able to manage multiple priorities in a fast-paced environment
• Confident asking questions, communicating reminders and keeping stakeholders informed
• Able to work independently while staying aligned and actively engaged with the team
• Dependable, results-focused and committed to high-quality work and integrity
• Experience working with U.S.-based companies or stakeholders
• Experience supporting a business development or client-facing leader
• Experience setting up a CRM
• Experience with Basecamp and/or ConvertKit

• US client and US hours
• Work from Home Allowance
• HMO for you AND a dependent
• 20 Days Annual Leave and 5 Days Sick Leave
• Government Statutory Benefits
• 13th Month Pay
• Computer Equipment
• Opportunities for growth
• A competitive salary
• 100% work from home model