Executive Assistant

• Provide administrative and executive support to the Chief of Staff
• Work independently, take ownership of responsibilities, and make sound decisions within role scope
• Represent the Chief of Staff when authorized and communicate with internal and external stakeholders
• Manage calendars, appointments, meetings, schedules, meeting arrangements, and scheduling conflicts
• Manage emails, correspondence, and business communications
• Prepare meeting agendas, take minutes, and track action items and follow-ups
• Organize and maintain digital files, documents, reports, presentations, and business records
• Monitor tasks, deadlines, and deliverables and follow up with team members
• Assist in planning, coordinating, and monitoring projects
• Maintain project trackers, monitor progress, coordinate stakeholders, and provide project status updates
• Coordinate meetings, projects, and communications with stakeholders
• Anticipate the Chief of Staff’s needs, identify potential issues, and recommend solutions
• Handle confidential information with professionalism, discretion, and integrity
• Maintain task trackers and provide updates on pending items, priorities, and completed tasks
• Perform other administrative, operational, and coordination tasks as required

• At least 2–3 years of relevant work experience as an Executive Assistant
• Proven ability to work independently with minimal supervision and take initiative
• Experience or knowledge in project management and business development, including project coordination, lead generation, market research, client relationship management, and identifying potential business opportunities
• Strong organizational, time-management, multitasking, and prioritization skills
• Excellent written and verbal communication skills
• Strong attention to detail, accuracy, and follow-through
• Ability to manage multiple priorities, meet deadlines, and adapt to changing requirements
• Strong problem-solving, analytical, and research skills
• Ability to exercise sound judgment, maintain professionalism, and represent executive leadership appropriately when authorized
• High level of discretion and integrity when handling confidential information
• Proficiency in Microsoft Office or Google Workspace, including email, calendars, spreadsheets, and document preparation
• Familiarity with remote collaboration and project management tools such as Slack, Microsoft Teams, Asana, or Trello
• Ability to prepare reports, presentations, proposals, and other business documents
• Must be available for a full-time, work-from-home position during agreed working hours (Pacific Standard Time)
• Must be comfortable remaining on Zoom with the camera turned on throughout the entire work shift, except during scheduled breaks or as otherwise agreed
• Must have a reliable, high-speed internet connection, a functional webcam, a clear audio setup, and a quiet, professional home workspace
• Must maintain a professional appearance and remain attentive, engaged, and responsive during working hours
• Must be comfortable with regular virtual communication and collaboration
• Computer: Intel Core i7 11th generation and above or Core i5 13th generation and above; AMD Ryzen 5, 7, or 9, minimum series 7000; or Macintosh Core i7/i5/M1/M2
• Minimum 12 GB RAM, 128 GB SSD or higher, and 2 GB graphics memory
• Mouse and keyboard
• Noise cancelling headset
• Primary internet: jitter below 10ms, latency below 160ms, upload above 25mbps, download above 40mbps
• LAN-cabled internet required
• Reliable power backup sustaining a minimum of 8 hours
• Secondary internet: jitter below 10ms, latency below 160ms, upload minimum 25mbps, download minimum 25mbps

• Remote work arrangement
• Full-time work-from-home position
• Work during agreed working hours (Pacific Standard Time)