Bid Coordinator – Junior Estimator

• Download and organize all bid documents into Dropbox and CRM
• Maintain meticulous project records, including project name, GC, owner, and plan stage
• Assist estimator in preparing scope outlines, RFIs, and alternates
• Format and produce polished proposal documents using company templates
• Ensure pricing and scope data align between Excel proposal sheets and Word templates
• Track bid due dates and ensure timely submissions
• Send scope summaries to customers in advance when applicable
• Manage bid follow-up reports and communicate with Outside Sales for updates
• Maintain accurate CRM records for bid outcomes and project stages
• Support estimating meetings and assist with administrative coordination between Sales and Estimating

• HVAC or plumbing background preferred
• Expert-level proficiency in Microsoft Excel and Word
• Exceptional organizational and communication skills
• Native-level English fluency (spoken and written)
• Ability to regularly communicate professionally with customers via phone and email with confidence
• Comfortable in a deadline-driven, detail-oriented environment

• 100% remote
• $50 birthday bonus
• $200 testimonial bonus
• No tracker