Project Coordinator

• Set up and maintain projects in Asana, including project structure, milestones, tasks, access, and records
• Reconcile project budgets against assigned teams, contracts, and changes
• Maintain accurate project boards, documentation, and records throughout the project lifecycle
• Monitor timesheets, reconcile logged hours against project plans, and flag variances
• Maintain project burn, work-in-progress, and weekly budget tracking
• Prepare invoicing inputs and supporting details for finance
• Maintain accurate resource allocation and forward resourcing data
• Flag resourcing gaps, clashes, and over-allocation to the Production Lead
• Convert actions from project channels, including those captured through Otter and other AI tools, into tracked Asana tasks
• Escalate issues relating to scope, commercial decisions, client risks, delivery quality, people management, or resourcing decisions to the Senior Producer or Production Lead

• 3+ years of experience in project coordination, production support, PMO, or delivery administration
• Financial background and strong financial/numerical literacy
• Experience in a digital agency, design studio, or professional services consultancy
• Proficient in Asana, Spreadsheet, Google Workspace, Slack, HubSpot, Otter, or Xero
• Confidence following up with people across different levels of seniority
• Compliance with the Organization's Information Security Management System (ISMS), including applicable information security policies, procedures, standards, and guidelines

• Highly competitive salary – paid weekly
• HMO enrollment on commencement
• Additional HMO dependents added each year of service
• 20 vacation days per year; 7 sick days
• Annual performance bonuses and incentives
• Annual salary reviews and increases
• Fantastic, bright and cheerful open-plan work environment
• Prestigious clients and highly professional and friendly co-workers
• Work from home or the office – you choose