Executive Assistant – CEO

• Manage the CEO's calendar, schedule meetings, and coordinate appointments and commitments
• Organize meetings, prepare agendas, gather relevant materials, and document key decisions and action items
• Track pending tasks, deadlines, and follow-ups to ensure commitments are completed on time
• Coordinate with department leaders and team members regarding outstanding tasks, projects, and priorities
• Manage and prioritize email correspondence, flagging urgent matters and drafting responses when needed
• Prepare and organize reports, presentations, spreadsheets, and other executive documents
• Conduct research and gather information to support the CEO's decision-making
• Coordinate business travel, including flights, accommodations, transportation, and itineraries when required
• Handle confidential information and sensitive business matters with discretion
• Support the coordination of company meetings, projects, and special initiatives
• Maintain organized records, documentation, and follow-up systems
• Identify scheduling conflicts, potential delays, and pending matters requiring the CEO's attention
• Improve administrative workflows and communication processes to increase efficiency
• Support and coordinate special projects and initiatives assigned by the CEO, tracking tasks, deadlines, and deliverables
• Perform additional administrative and coordination tasks as assigned by the CEO

• Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar role
• Excellent organizational and time-management skills
• Strong written and verbal English communication skills; Spanish is an advantage
• Excellent attention to detail and follow-through
• Ability to manage multiple priorities and meet deadlines
• Strong written communication and professional correspondence skills
• Ability to handle confidential information with discretion
• Proactive, resourceful, and solution-oriented mindset
• Ability to work independently with minimal supervision
• Proficiency in Google Workspace, including Gmail, Google Calendar, Docs, Sheets, and Slides
• Familiarity with project management and communication tools such as Basecamp is an advantage
• Comfortable working remotely in a fast-paced environment with changing priorities
• Availability to work Monday to Saturday, 9 am to 6 pm Panama time

• Remote work arrangement