Assistant Property Coordinator – HOA Operations, Freelance

• Serve as a primary point of contact for assigned HOA Boards of Directors
• Manage board communications and maintain professional working relationships with board members
• Respond to community and board needs, coordinate follow-ups, and ensure outstanding matters move forward
• Communicate expectations clearly and address delays, unresolved tasks, and missed deadlines directly
• Schedule and prepare HOA board meetings, coordinate logistics, and distribute materials
• Develop meeting agendas and keep discussions focused and productive
• Lead meetings confidently and manage challenging discussions
• Document decisions, action items, and assigned responsibilities
• Follow up with stakeholders to ensure agreed-upon actions are completed
• Coordinate HOA elections from preparation through completion
• Manage election notices, ballots, timelines, and result documentation
• Track election deadlines and ensure required steps are completed
• Identify community needs and move outstanding matters forward
• Monitor tasks, deadlines, and commitments across multiple HOAs
• Recognize operational roadblocks, determine next steps, and escalate matters requiring approval or specialized guidance
• Maintain organized records and clear communication across assigned communities

• Demonstrated ability to organize and lead structured meetings, manage discussions, and keep participants focused
• Experience coordinating or administering elections, including notices, ballots, timelines, and results
• Strong spoken English, with clear and confident communication suitable for meetings with U.S. homeowners and board members
• Assertive communication skills, including the ability to address disagreements, push back professionally, and hold stakeholders accountable
• Proven ability to manage competing responsibilities, chase deadlines, and work independently without constant direction
• Computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor or higher
• Internet speed of at least 40MBPS
• Headset with extended noise-cancelling mic and webcam
• Backup computer and internet connection
• Quiet, dedicated workspace at home
• Reliable internet connection
• Experience in HOA management, property management, or other board-facing roles is a plus

• No benefits package included
• Remote work
• WFH setup requirements: computer, backup computer and internet connection, headset with noise cancellation and webcam, and quiet dedicated workspace