Virtual Assistant

• Manage incoming emails and administrative follow-ups
• Organize and maintain Google Drive, files, folders, and documents
• Clean up file structures and introduce sustainable organizational systems
• Systemize recurring administrative tasks and workflows
• Assist with invoicing and routine administrative activities
• Identify tasks that can be streamlined or delegated
• Suggest improvements to organization and day-to-day business processes
• Maintain and use the Brevo CRM
• Organize and update CRM records and workflows
• Support business outreach and follow-up activities
• Develop and maintain consistent outreach processes
• Conduct basic research and identify relevant contacts or opportunities
• Track follow-ups and outreach activities
• Create and edit professional presentations and slide decks using PowerPoint/Google Slides
• Create basic graphics and visual assets using Canva
• Support basic Instagram and marketing-related tasks as directed
• Follow existing brand guidelines and adapt existing brand materials
• Collaborate with marketing/branding support to execute agreed-upon creative tasks
• Provide flexible support across administrative, outreach, CRM, and creative tasks
• Take ownership of assigned areas and identify opportunities to add value
• Help build scalable systems and processes as the business grows
• Work alongside a fractional business/marketing strategist and take direction when appropriate

• Previous experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, or in a similar generalist role
• Strong organizational and time-management skills
• Excellent written and verbal English communication
• Comfortable working independently with minimal supervision
• Strong attention to detail and ability to follow through on tasks
• Ability to prioritize competing tasks and manage deadlines
• Experience with administrative support, CRM management, outreach, and basic creative work
• Ability to learn new systems and tools quickly
• Self-starter and proactive problem-solver
• Resourceful, dependable, and highly organized
• Experience with Brevo CRM and outreach, or comfort learning it
• Experience with Google Workspace, Google Drive, Google Docs, Google Sheets, PowerPoint/Google Slides, Canva, Instagram, LinkedIn, email, and general online business tools, or comfort learning them
• Experience with additional CRM, project management, productivity, or creative tools is a plus
• Availability for a fixed part-time shift of at least 10 hours per week
• Preferred availability approximately 9:30 AM–11:30 AM Singapore Time, Monday–Friday
• Ability to attend a daily check-in at approximately 9:30 AM Singapore Time

• Potential to grow into a full-time position
• Additional hours may be arranged when required
• Opportunity to build a long-term working relationship and grow alongside the business