Executive Operations Specialist – AI & Automation

• Work directly with leadership to coordinate priorities, projects, deadlines, and day-to-day operations
• Take initiative, manage multiple moving parts, track deliverables, and ensure projects move forward without constant supervision
• Identify inefficiencies, create SOPs, streamline workflows, and implement scalable operational processes
• Leverage AI tools and automation platforms to eliminate repetitive tasks, improve productivity, and optimize business workflows
• Research challenges independently, evaluate solutions, and present actionable recommendations
• Manage and improve CRMs, project management platforms, databases, and internal documentation
• Communicate with internal teams, clients, vendors, and external partners to keep initiatives aligned
• Support initiatives across client operations, marketing operations, finance/admin, and other business functions as needed

• Proven experience in Business Operations, Executive Operations, Project Management, Process Improvement, or a related role
• Experience working directly with founders, CEOs, or senior leadership
• Experience working with U.S.-based companies, clients, or teams, preferably in a remote environment
• Strong ownership mentality, independent decision-making, and proactive problem-solving skills
• Demonstrated experience improving processes, building SOPs, and coordinating multiple projects
• Practical experience using AI tools such as ChatGPT, Claude, Gemini, or similar platforms to improve business workflows
• Hands-on experience with automation platforms such as Zapier, Make, n8n, or similar tools
• Familiarity with Notion, ClickUp, Monday.com, Asana, Airtable, or HubSpot
• Excellent organization, prioritization, communication, and follow-through
• Advanced English proficiency (C1/C2), both written and spoken
• Comfortable working independently in a fast-paced, evolving business environment

• 100% remote position
• Full-time contractor opportunity
• Work directly with U.S.-based businesses and leadership teams
• Opportunity to take real ownership and have a direct impact on business operations
• Exposure to AI, automation, and modern business systems
• 10 PTO days per year
• 3 sick days per year
• 6 U.S. federal holidays