Real Estate Operations Coordinator

• Manage the client’s calendar, appointments, meetings, and scheduling logistics
• Coordinate property showings between buyers, listing agents, showing agents, and internal stakeholders
• Assist with personal administrative tasks, including scheduling appointments and managing calendar conflicts
• Organize daily priorities and ensure deadlines and follow-ups are completed on time
• Manage inboxes across email, text messages, and communication platforms
• Assist with transaction coordination and operational support throughout the real estate process
• Update and maintain CRM systems with accurate lead and client information
• Track transaction progress, documentation, deadlines, and communications
• Coordinate with vendors, agents, and service providers to ensure operational efficiency
• Support process execution and ensure workflows are followed consistently
• Provide high-level administrative, operational, and transaction support to a real estate executive

• Minimum 3 years of experience in executive assistance or Real Estate Operations
• Previous experience supporting a real estate business or transaction coordination team required
• Stable work history, preferably with 2+ consecutive years in previous roles
• Strong verbal and written English communication skills; C1 English level required
• High level of organization and attention to detail
• Experience managing schedules, calendars, appointments, and multiple priorities
• Ability to quickly learn new tools and systems
• Experience using Google Workspace and CRM systems
• Experience working remotely with U.S.-based clients or companies
• Strong problem-solving abilities and comfort working in a fast-paced, dynamic environment
• Experience with project management tools, automation tools, AI platforms, or process optimization preferred
• Experience using Notion, Metricool, or real estate-related CRMs preferred
• Leadership, coordination, or team management experience preferred
• Experience supporting high-performing entrepreneurs or executives preferred
• Must submit an English resume and 30–90 second English audio or video recording
• Must provide a publicly accessible recording link
• Must upload a screenshot of an internet speed test result

• Remote work
• Opportunity to work with a high-performing real estate professional
• Dynamic, growth-oriented environment
• Opportunity for continuous improvement and learning new systems/workflows