Working Student – Operations Assistant

• Track tasks and follow-ups from meetings, emails, and discussions in Notion
• Keep owners, deadlines, statuses, and next steps up to date
• Independently follow up on open items and escalate risks at an early stage
• Handle operational meeting follow-up and turn action items into actionable, reliable tasks
• Triage business communications and identify required action
• Carefully prepare external communications and review them before sending
• Organize travel and appointments based on defined criteria
• Manage travel expenses, receipts, and outstanding follow-up activities
• Support preliminary bookkeeping and administrative processes related to Lexware Office, Fileee, and travel expenses
• Identify discrepancies; leave approvals and sensitive financial decisions with the owner
• Identify recurring processes that could be automated, simplified, or made more robust
• Take on improvement proposals, AI workflows, research tasks, internal tools, and small-scale automations

• Currently enrolled in a degree program, ideally in Computer Science, Data Science, Software Engineering, Business Informatics, or a comparable field
• Excellent and highly professional written and spoken German
• Ability to understand English documentation and technical content
• Confident using digital tools and quick to learn new systems
• Comfortable using Notion, Google Workspace, and AI tools
• Interest in process improvement and AI-assisted ways of working
• Ability to organize working hours independently alongside your studies
• Transparent communication regarding availability and capacity
• Careful review of results and early clarification of any uncertainties
• Experience with automation, programming, or data is a plus but not required

• Direct collaboration with the founder
• A high degree of autonomy
• Remote and student-friendly
• Flexible organization of working hours alongside your studies
• Modern tech stack including Notion, Google Workspace, Lexware Office, Fileee, Clockodo, and AI tools
• Opportunity to develop toward AI Ops
• Long-term perspective following successful collaboration
• Direct insight into consulting, AI projects, company building, and operational decision-making