Grants Associate

• Support and coordinate grants and contracts administration processes, focusing on compliance and data management
• Contribute to continuous improvement of the grant application process and grants cycles
• Produce minutes and trackers of proposal review meeting decisions
• Send application invitations through the grants management system
• Assist applicants with online applications and import received applications into the grants management system
• Conduct initial application reviews for required documents and due diligence compliance
• Follow up on due diligence, budget review, progress report, and amendment comments
• Notify internal stakeholders of application review next steps
• Coordinate and monitor grant processes and completion requirements
• Ensure internal approvals of progress reports, deliverables, payments, and agreement amendments
• Confirm grant requirements are met and facilitate close-out letters for closed grants
• Maintain grants management systems and associated filing in accordance with protocols
• Monitor progress reports, reporting schedules, due dates, active grants, consultancies, and approved no-cost extensions
• Notify grantees of reporting due dates and maintain records of reports received
• Support timely and accurate processing and tracking of grants, consultancy, service provider, and sponsorship payments
• Capture and distribute proof of payments and maintain audit-ready payment records
• Support Finance with annual audit preparation and provide information to auditors
• Maintain grant-related folders and accurate reporting and payment data across GivingData, SharePoint, and Teams
• Serve as GivingData Super-User, provide troubleshooting support, and recommend continuous improvements
• Coordinate system user onboarding and training, manage user access and profiles, and ensure appropriate system usage
• Coordinate with program staff on grantee correspondence, clarifications, follow-ups, and issue resolution
• Participate in weekly grant progress meetings and provide portfolio status updates
• Provide other grant-related assistance, coordination, and problem-solving as needed

• Minimum 3 years proven experience working in Grants Administration
• Experience working with non-profit organizations or in donor-funded environments
• Fully computer literate, including Microsoft Office
• Advanced Excel proficiency
• Experience with donor and grant making software advantageous, e.g. GivingData
• Experience working collaboratively in cross-functional teams
• Ability to organize multiple tasks and manage deadlines
• Excellent written and verbal communication skills in English are essential
• Proficiency in French would be a strong advantage
• Exceptional interpersonal skills
• Detail oriented and works with high levels of accuracy
• Team focused
• Proactive, self-motivated, and able to work independently while contributing to a collaborative team environment
• High levels of integrity, discretion, and professionalism
• Applicants must have the legal right to work in the country where they are based

• 12-month contract, renewable based on mutual agreement
• Remote working considered for candidates based in Nigeria, Senegal, Kenya, and South Africa
• Immediate availability/start date
• Equitable and diversity-focused organisation
• Confidential handling and recruitment-only use of personal information
• Privacy and data security protections